Pilot Project Approval


Pilot Project Approval

Approval holders or licensees that will be testing either of the following must submit an application and get approval for a pilot project before beginning:

  • a new waste management process or technology not currently in Directive 058, or
  • an existing waste management process or technology with a unique waste stream.

Section 4 of Directive 058: Oilfield Waste Management Requirements for the Upstream Petroleum Industry, Addendum 2015-01-14 outlines the application requirements for pilot projects. Pilot project applications must be submitted through electronic  applications submissions (EAS). If the approval holder wants to keep a pilot process or equipment as a permanent fixture at the facility, it must submit an application for amendment before the pilot project approval expires.

The following includes links to application and notification submission procedures and guidance documents.

Application Submission

The applicant will submit its pilot project application through EAS. Applications are registered using the Integrated Application Registry (IAR). With submission of the application, the licensee acknowledges that all information provided is no longer confidential.

IAR submission procedures (electronic submission)

IAR website link

Review Process for Pilot Project Approvals

Below is a brief description of how a pilot project application is processed once an application is submitted through the DDS system:

  • All applications will be published on the the Public Notice of Application page on the AER website to encourage public participation during the approval process.
  • Persons who could potentially be affected by the pilot project application may submit a statement of concern before an approval is issued. If a statement of concern is filed during the review process, the application will go through the current statement of concern application review (SOCAR) process.
  • The application will be assigned to an application specialist and reviewed for administrative completeness. The processor either will recommend that the application be closed due to deficient information or will proceed with a full technical review of the application.
  • The technical review will focus on techniques used to manage oilfield waste and their residuals, and on storage devices to be used.
  • If required, the application will be referred to additional AER sections or branches for specific technical reviews.
  • If required, applicants may receive a request for supplemental information.
  • The processor will check internally to determine whether the site is within the Lower Athabasca or South Saskatchewan Regional Plan areas. If the application is within one of these areas, the application will go for leadership approval.
  • Once the application is complete and uncontested, the application specialist will recommend that the application be approved, closed, or denied.
    • Recommendations for approval, closure, or denial are referred to the assigned waste and storage signing authority, who then decides based on the information and recommendation. Approval or closure can be completed by the signing authority.
    • If the application is recommended for denial, it is referred to the director to make a final determination. If the application is denied, the applicant can file an appeal through the current AER appeal process.
  • Once the approval is issued, the approval holder will receive a link to the pilot project approval, which can be accessed for 30 days through IAR Query. Go to www.AER.ca under Systems & Tools for access.

Application Timelines

The processing time for this application is 45 calendar days, and the AER aims to meet this target 90 per cent of the time.